​REMINDER: New NHSN Reporting Requirements Effective January 1

The National Healthcare Safety Network (NHSN) Team hosted a webinar for long-term care facilities on December 11, 2024. The webinar covered important updates on reporting requirements for residents and healthcare personnel that will be implemented on January 1, 2025. You can access the webinar slides here.

As summary of changes is highlighted below:

Weekly Respiratory Pathogens and Vaccination (RPV) Summary Form for Residents

• The reporting frequency for residents has not changed. Please continue reporting data each week.
• Beginning on January 1, 2025, facilities are required to complete all questions for COVID-19, influenza, and RSV.
• In January 2025, the new Completed Date variable will be available in NHSN (through the analysis and reporting and export .CSV file functions) to show when RPV resident summary data submission is complete. A date and time will populate for the variable once data for all required questions on the form (questions 1-4ci) have been entered and saved in NHSN. ​

Weekly COVID-19 Vaccination Summary Form for Healthcare Personnel

• Please continue reporting COVID-19 vaccination data for healthcare personnel each week until January 2025.
• In January 2025, COVID-19 Vaccination data for healthcare personnel are required to be reported for at least one week per month. You can select any week within the month.
• The week-end date determines the month for which data are included. For example, reporting data for the week of January 27, 2025 through February 2, 2025 counts as submitting data for a week in February.
• There are no changes to the form for healthcare personnel.

Up to Date Definition Changes for COVID-19 Vaccination Data Reporting (Quarter 1 of 2025)

• Beginning the first week of reporting for Quarter 1 of 2025 (December 30, 2024 – March 30, 2025), individuals aged 65 years and older are Up to Date when they have received 2 doses of the 2024-2025 COVID-19 vaccine or received 1 dose of the 2024-2025 COVID-19 vaccine in the past 6 months.  
• There is no change to the Up to Date definition for individuals younger than 65 years. Individuals younger than 65 years are Up to Date when they have received 1 dose of the 2024-2025 COVID-19 vaccine (any time since it was approved in August 2024).   
• More information about the Up to Date definition for each quarter is found here: Understanding Key Terms and Up to Date Vaccination (cdc.gov).

Questions

Please use NHSN-ServiceNow (accessed here) to submit questions to the NHSN Help Desk. Users will be authenticated using CDC’s Secure Access Management Services (SAMS), the same way you access NHSN. If you do not have a SAMS login, or are unable to access ServiceNow, you can still e-mail the NHSN Help Desk at: [email protected].